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One of the most significant decisions you’ll need to make when planning your wedding is determining the number of guests to invite. The guest list for your wedding is not a decision to be taken lightly, as it will influence the atmosphere and overall feel of your special day. Determining the right number of invitees can be a delicate balance. You don’t want a large venue to look empty, but you also don’t want too many people that an intimate venue is crowded.

When it comes to larger wedding venues, such as Windows on the Water, keep in mind that there are usually guest minimums in place. The minimum might vary based on the date, whether you rent out part of the space or everything, and other factors. The best way to gauge cost and guest capacity is to ask venues directly.

First, Figure Out Your Budget

Establishing a budget is the first step in deciding how many people to invite to your wedding. Your budget will significantly impact the size of your guest list, as it will influence the cost per guest for food, beverages, and other wedding expenses. Once you have a clear understanding of your financial limitations, you can consider the number of guests that will fit within your budget while allowing for a memorable celebration.

Your budget should be a range rather than a single number. The actual cost of inviting people to your wedding will change based on your other choices, such as your venue, catering, and similar decisions. Start by determining what your maximum is based on other decisions like your dress/suit that are less negotiable than the number of people you want to invite. This will give you some room to make decisions based on what you want as well as what you can afford. 

How Many Guests Your Venue Can Accommodate?

Another important factor to consider when creating your guest list is the size of your venue. If you have your heart set on a small, intimate wedding, you will need to limit the number of guests accordingly. On the other hand, if you have your eye on a larger venue, you may have more flexibility in your guest count. 

Keep in mind that the size of your venue will also impact the overall atmosphere of your wedding, so it’s important to choose a venue that accommodates the number of guests you have in mind. Alternatively, you want to invite the right number of guests to make your venue feel full to the right extent. Having ten people in a venue that is designed for 200 may make your venue feel too big. Adjust your list so that you can fill your venue to the right amount for you to feel like the right number of people were there. 

Who Does Your Family Want to Invite?

It’s important to consider the desires of your families when determining the size of your guest list. While it’s ultimately your decision, it’s important to be mindful of how your guest list may affect your relationships with your loved ones. Discussing your guest list with your families can help ensure that everyone feels included and valued on your special day.

If your parents want to invite their bosses or co-workers, for instance, would this be okay as long as they paid for the extra guests they wanted to invite? Would the venue have the space either way? These kinds of questions should be discussed well in advance so that there are clear expectations in place.

Schedule a Tour of a Beautiful New Jersey Wedding Venue

Deciding how many people to invite to your wedding is a personal decision that requires careful consideration. By taking into account your budget, venue size, family preferences, and desired atmosphere, you can create a guest list that reflects your vision for your special day. The most important thing is to surround yourself with the people who mean the most to you and who will help make your wedding day unforgettable. 

Windows on the Water is an excellent wedding venue for medium to large-size weddings. Contact Windows on the Water by calling (609) 208-9475 or using our contact form to see our venue for yourself. You’ll see why so many brides have opted to host their wedding here, where they can generally invite all of the people they want to accommodate.